November 24, 2020

Secretary Job Description

Roles and Responsibilities

  • Act as Company Secretary in ensuring compliance with statutory and regulatory requirements
  • Act as first point of contact between members and executive
  • Generally supervise and co-ordinate the day to day running of the club
  • Ensure the club is meeting all its legal obligations
  • Act as the DARC contact with British Rowing and all other partner organisations for administration purposes
  • Receive  DARC mail and report to the committee or publicise to all club members as required
  • Ensure that all monthly committee meeting minutes are written up
  • Ensure that Club membership records are maintained
  • Act as direct line manager to the role of General Manager

Key Activities

  • Line Manage the role of General Manager overseeing the day to day activities of the post holder and other matters concerning employees of the Club
  • Ensure compliance with all legal requirements including Bar and Entertainment Licensing, Health and Safety, Welfare and Employment
  • Co-ordinate and disseminate correspondence
  • Ensure that a comprehensive database of members’ addresses and details is maintained
  • Keep AGM and committee meeting minutes, produce agendas and co-ordinate any preparation for meetings. Prepare AGM election details
  • Notify membership of changes to bye-laws, membership subscription rates, etc.
  • Maintain lobby noticeboard
  • Canvas members’ opinion and forward these to the committee where appropriate
  • Ensure any safety concerns are reported to the safety officer
  • Ensure any accidents witnessed or heard about are correctly reported
  • Ensure welfare issues are referred to the Welfare Officer
  • Ensure the club rules and bye-laws are abided by
  • Promote and model Club culture and ethos

Person Specification

  • Understanding of business
  • A commercial understanding
  • Good understanding of how to manage people
  • Understanding of employment law
  • Good verbal and written communication skills
  • Attention to detail
  • Good organisational abilities
  • Ability to deal with conflict
  • Ability to influence and negotiate
  • An understanding of governance
  • Ability to handle confidential issues