November 24, 2020

Regatta Secretary Job Description

Roles and Responsibilities

  • Chair the DARC Regatta Committee
  • To be responsible for organising Open Events run by DARC

Key Activities

  • Work with DARC Regatta Committee and Club officers to organise the club run regattas and head races
  • Chair and arrange meetings, take minutes and issue agendas
  • Ensure that all items are actioned and arrangements progress on time
  • Drafting and approval of programme of events and poster, safety plan and other documentation. Order necessary stationery, boat numbers, folders etc.
  • Setting up and administering online entry system
  • Arrange and liaise – First Aid, Police, Ambulance service, other river users, Local Authority
  • Arrange Regatta Draw after closure of entries and correspond with competing clubs
  • Arrange set up of course including car parking, stake boats, start, finish and umpire stations and provision of equipment (radios, loud hailers etc.)
  • Liaise with Controlling Umpire
  • Run the Regatta Control during the Event
  • Ensure that dates for events are agreed with Northern Rowing Council and British Rowing
  • Ensure that proper liaison is maintained with NRC and BR and appropriate returns and results are submitted on time
  • Ensure any accidents witnessed or heard about are correctly reported
  • Ensure the club rules and bye-laws are abided by
  • Ensure welfare issues are reported to the Welfare Officer